1. Who We Are

This Privacy Policy explains how Academy of Science Technology and Management Ltd (“ASTML”, “we”, “us”, or “our”) collects, uses, stores and protects personal data.

Academy of Science Technology and Management Ltd

Company Number: 07033166

Registered Office: Archway House, Bridge Street, Oldham, United Kingdom, OL1 1ED

Telephone: +44 330 094 7557

Email: [email protected]

Website: https://astml.co.uk

We provide higher education, professional training, online learning and related educational services.

For any privacy-related enquiries, please contact us at [email protected].

2. Scope of this Privacy Policy

This Privacy Policy applies to:

• Visitors to our website
• Prospective students
• Applicants
• Current students
• Alumni
• Online course participants
• Employers, partners and placement providers
• Suppliers and contractors
• Individuals who contact us or use our services

3. Information We Collect

We may collect and process the following categories of personal information.

Identity Information

• Full name
• Date of birth
• Nationality
• Student identification numbers
• Government-issued identification documents where required

Contact Information

• Email address
• Telephone number
• Postal address
• Emergency contact details

Application and Admissions Information

• Qualifications and academic history
• Employment history
• References
• Personal statements
• Interview notes
• Course applications and admissions records

Student Records

• Attendance records
• Assessment submissions
• Examination results
• Academic progress
• Learning support records
• Student engagement records
• Complaints, appeals and disciplinary records

Financial Information

• Payment records
• Invoices
• Refund information
• Sponsorship or funding details

We do not normally store complete payment card details.

Technical Information

• IP address
• Device type
• Browser type
• Operating system
• Website usage information
• Login activity
• Learning platform activity

Marketing Information

• Communication preferences
• Event registrations
• Newsletter subscriptions
• Marketing consent records

4. Special Category Information

In limited circumstances we may collect sensitive personal information where necessary, including:

• Disability information
• Health or wellbeing information
• Accessibility requirements
• Safeguarding information
• Equality and diversity monitoring information

We only process this information where there is a lawful basis and where it is necessary for educational, safeguarding, legal or support purposes.

5. How We Collect Information

We collect information:

• Directly from you
• Through application forms
• Through enrolment processes
• Through our website
• Through our learning platforms
• Through email and telephone communications
• From educational partners and awarding bodies
• From referees and employers
• From funding organisations where applicable
• From publicly available sources where appropriate

6. How We Use Your Information

We use personal information to:

• Respond to enquiries
• Process applications
• Assess eligibility for courses
• Deliver educational services
• Manage student records
• Provide academic and pastoral support
• Deliver online learning
• Process payments and refunds
• Maintain website security
• Improve our services
• Comply with legal and regulatory obligations
• Communicate important information
• Send marketing communications where permitted

7. Lawful Bases for Processing

Under UK GDPR, we rely on one or more of the following lawful bases:

Contract

Processing necessary to provide educational services, online courses, student support and related services.

Legal Obligation

Processing necessary to comply with legal, regulatory and reporting requirements.

Legitimate Interests

Processing necessary to operate, improve and protect our organisation and services.

Consent

Where consent is required, including certain marketing communications and non-essential website cookies.

Vital Interests

Where processing is necessary to protect someone’s life or safety.

Substantial Public Interest

Where required for safeguarding, equality monitoring or educational administration.

8. Marketing Communications

We may send information about:

• Courses and programmes
• Open days
• Events
• Webinars
• Educational opportunities
• Services that may be relevant to you

You can unsubscribe from marketing communications at any time by:

• Clicking the unsubscribe link in our emails
• Contacting us at [email protected]

Service-related communications will continue where necessary.

9. Cookies and Website Technologies

Our website uses cookies and similar technologies to:

• Operate the website
• Maintain security
• Remember preferences
• Improve performance
• Analyse website usage
• Support marketing activities where consent has been provided

For more information, please see our Cookie Policy.

10. Sharing Your Information

We may share information with:

• Universities and awarding bodies
• Educational partners
• Placement providers
• Funding organisations
• Learning management system providers
• Payment processors
• Cloud hosting providers
• IT service providers
• Professional advisers
• Auditors
• Regulators
• Government bodies
• Law enforcement agencies where required by law

We only share information where there is a lawful basis for doing so.

11. International Transfers

Some service providers may process personal data outside the United Kingdom.

Where international transfers occur, we ensure appropriate safeguards are in place in accordance with UK data protection laws.

12. Data Retention

We keep personal information only for as long as necessary.

Typical retention periods include:

Certain academic records may be retained longer where required for verification, accreditation or regulatory purposes.

13. Security

We use appropriate technical and organisational measures to protect personal information.

These measures include:

• Access controls
• Secure systems
• Staff training
• Password protection
• Security monitoring
• Data backups
• Supplier due diligence

While we take reasonable steps to protect information, no online service can guarantee absolute security.

14. Your Rights

Under UK data protection law, you may have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of information
• Restrict processing
• Object to processing
• Request data portability
• Withdraw consent
• Object to direct marketing

To exercise your rights, contact: [email protected]

We may need to verify your identity before responding.

15. Complaints

If you have concerns about how we use your information, please contact us first.

Email: [email protected]

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

Website: https://ico.org.uk

16. Children and Young People

Where we process information relating to individuals under the age of 18, we take additional steps to ensure that information is handled appropriately and in accordance with applicable laws and safeguarding requirements.

17. Third-Party Websites

Our website may contain links to third-party websites.

We are not responsible for the privacy practices of those websites and encourage users to review their privacy policies before providing personal information.

18. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

The latest version will always be available on our website and will include the date of the most recent update.

19. Contact Us

Academy of Science Technology and Management Ltd

Company Number: 07033166

Registered Office:

Archway House

Bridge Street

Oldham

United Kingdom

OL1 1ED

Email: [email protected]

Telephone: +44 330 094 7557

Website: https://astml.co.uk